Monday, December 11, 2017

Applications for Hosting an Event

Model Mass Casualty Response Plan
  1. As the organiser of the event this is your responsibility:

    The application is to be submitted to the Chief Medical Officer, Ministry of Health. The submission to be made minimum of three weeks before event.


  2. Public Health [License and Health Certificate]

    As the organiser of the event this is your responsibility:

    To be submitted to the Office of the Chief Environmental Health Officer

    Application for hosting such an event must be forwarded to the Office of the Chief Environmental Health Officer at least six weeks in advance to facilitate thorough plan review and adequate site assessment.


  3. Solid Waste Management Plan

    As the organiser of the event this is your responsibility:

    To be submitted to the Saint Lucia Solid Waste Management Authority.

    This Waste Management Plan must be submitted to the Saint Lucia Solid Waste Management Authority no less than two weeks prior to the event.


  4. Application for Permit for Live and/or Featured Music [Concerts/Shows/DJ's/Dances etc.]

    As the organiser of the event this is your responsibility:

    To be submitted to the Eastern Caribbean Copyright Organisation [Formerly HMS].

    This application must be submitted to ECCO no less than two weeks prior to the event.


  5. Request for Electrical Inspection

    As the organiser of the event this is your responsibility:

    This has nothing to do with your Licensed Electrician. The department must make sure that all new/ temporary connections are safe.

    To be submitted to the Electrical Department of the Ministry of Works

    Submission to be made minimum of three weeks before event.


  6. Request for First Aid Support from:

    As the organiser of the event this is your responsibility:

    To be submitted to the Society of your choice.
    Submission to be made minimum of three weeks before event. The Societies are sustained by Volunteers and negotiations must take place for time off.


  7. Request of Support from District Disaster Committee[s]

    As the organiser of the event this is your responsibility:

    To be submitted to the NEMO Secretariat for onward forwarding to the District Disaster Committee

    Submission to be made minimum of six weeks before event. The NEMO Committees are run by Volunteers and negotiations must take place for time off.


  8. Working in Saint Lucia

    As the organiser of the event this is your responsibility:

    • If you are employing persons from a CSM State ensure that their Ministry of Foreign Affairs has issued them with the CARICOM Skills Recognition Certificate that will confer on them the right to work in Saint Lucia.
    • If you are employing persons from a NON CSM State ensure that you obtain a work permit for them from the Labour Department.
    • Submission to be made to the Labour Department minimum of two weeks before the event.

  9. Liquor License

    As the organiser of the event this is your responsibility:

    If you intend to have alcohol at your event you will need a license from the District Court in either Castries, Vieux Fort or Soufriere.


  10. Further Support

    As the organiser of the event this is your responsibility:

    For these agencies you will need to write a letter requesting assistance. Remember notifying an agency is only the first step -- you MUST then find out if you either have their support or their permission.

     

     


  11. Model Venue Evacuation Plan

    This is the responsibility of the owner of the venue.

    As the event planner it is your responsibility to get a copy from the person you are hiring the venue from. Once you have obtained the copy you and your planning team and your staff MUST become familiar with the plan.

    The plan MUST have been approved by the Chief Fire Officer.

     


     

  12. Application to erect a temporary tent.

    This is the responsibility of the event planner.

    As the event planner it is your responsibility to get planning permission for any temporary construction e.g. a Tent.


    NOTE: You may be required to provide the Ministry with evidence of electrical compliance from the Electrical Department of the Ministry of Works.
    Request for Electrical Inspection

    The plan
    MUST be approved by the Chief Planning Officer at the Ministry of Physical Development.

     


     

  13. Application Form For Permit For Beach Use

    This is the responsibility of the event planner.

    Application Forms must be submitted in duplicate to the Office of the National Conservation Authority at least two weeks prior to the hosting of the Event to allow sufficient time for processing.

    NOTE: You may be required to comply with the Saint Lucia Solid Waste Management Authority’s Policy for Mass Crowd Events by presenting a Garbage Disposal Plan. 
    Solid Waste Management Plan
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